We recommend periodically (such as annually) doing some housekeeping with your IT department. We mean clean it up a bit – things that should be done once in a while, such as organizing power costs, streamlining your applications, and archiving your old emails. It’s always good to take a look at what you can do without, and what you should keep, and taking some time to do it once in a while will result in overall savings throughout the year.
Have a Light Bulb Moment by Prioritizing Power Management
If you aren’t closely monitoring how much power your company uses, you might be spending a lot more annually than you need to. According to Forrester Research, computers and monitors account for 66 percent of the electrical consumption in the average office. Check around the office for anything that consumes unnecessary energy and think twice about whether you really need it or not. Decommission underutilized servers, as they might even put your company at risk of a hacking attack. Manage PC and laptop power consumption with centralized management and enforced policies.
Mark Blackburn, the CIO of 1E, has this advice to share: “Monitor your power management and make it a priority to understand just how much money you’re spending on wasted energy.” Wasted energy is wasted money. Review if your firm can cut back on unnecessary technology. This can streamline your operations costs for the year to come.
Slash Unused Software From Your Budget
Do you have a true view of software usage at your firm? It is best practice to maintain astute software license records to track your software purchases. Not only will you be prepared for an audit, it will help you purge. As time goes on, your company’s systems might accumulate a lot of unused software. Additionally, a lot of this software could be costing you hundreds of dollars annually. Go through all of your applications at regular intervals and check to see if you really use it or not.
Don’t Sweep Those Emails Under the Rug
When it comes to cleaning up your email inbox, it’s important not to just spontaneously delete everything from the past year or two. Who knows what kind of important information could be in there? Something crucial, such as court files from years ago, or settlements for some kind of insurance could be lost in the scouring of your computer, which could in turn cost your company a pretty penny – all because you had to delete everything in sight.
A better idea is to move some of that less-frequently accessed mail to an archive on the server, where it can be stored safely, is backed up and remains available to search. Some of the benefits of this approach include improved PC performance, anywhere access, and maintaining the appropriate level of security and permissions.
Manage User Accounts
Regularly review accounts that are active, but not logged in recently. Audit users that have remote access. Review email accounts that are old. Not only is this step important for security reasons, it may uncover unutilized accounts for which you are subscribing.
Simply knowing that your business is sound for another year is a thought you can enjoy. It might not be the most exciting task, but your budget and improved performance will appreciate the time you take to clean up your workplace’s IT department.